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ADMINISTRATION OF INSTITUTIONAL SPACES
Creating an Institutional Space Copyright - Please read carefully! Managing the Institutional Space
Managing the Institutional Space Once your Institutional Space has been approved, it will appear on the main Institutional page at http://archnet.org/institutions/index.jsp You will need to know the basics of HTML before creating the web pages on the institutional workspace. Several introductory tutorials are available online. Please see:
How to Create HTML Pages for Uploading You may create HTML pages that can be uploaded to the frontpage, the "About Us," or "Courses & Syllabi" sections. HTML files uploaded to these areas will display inside the ArchNet graphic wrapper (approximately 460 pixels wide). There are a few basic but important rules that you will need to follow:
Creating HTML Files We recommend that you use web authoring software such as Dreamweaver, BBEdit, Adobe GoLive, etc. Converting your page from programs such as MS Word, PageMaker, or Quark XPress will often add unnecessary code and can cause problems with some browsers. Likewise, Microsoft products such as Frontpage can add code that makes your page unviewable with Netscape browsers. Please do not use these products. Our policy is to ensure that all material is available by all browsers on all platforms. Keep your HTML code as simple as possible. Do not use tables and columns (<tr> and <td> tags) to create page layouts, unless absolutely necessary. Clean and simple code is best and will make your page viewable by all. Note: Graphics, tables, etc. must no wider than 445 pixels. Examples of simple and clean HTML code are available.
It is highly recommended that you create all your HTML pages on your computer before uploading them to ArchNet. Create a directory on your computer for each of the sections in the Institutional Space: "Front Page," "About Us," and "Courses and Syllabi." Note: Only the files within these directories will be uploaded to ArchNet, not the directories themselves. The directories are created on your computer as an organizational aid.
• Put your html, jpg, and gif files within each directory. Do not create sub-directories. See example below.
• Create your HTML files, check them for spelling, ensure that all your images appear, and verify that all links work properly. When everything is correct, you may upload them to your Institutional space. Note: Since different browsers (Explorer, Netscape) and platforms (Macintosh, PC) will view your page quite differently, it is very important that you check your pages with at least Explorer and Netscape, and if possible, different platforms. The first page of the institutional space will be blank. • To create content for this page, click on the "Administration" link in the vertical navigation bar.
• Click on "Edit the frontpage." (See below.)
• Click on "Create a customized front page." • Upload the HTML file, which must be named "index.html". (See below.)
Note: Please do NOT make a link to your institution's web site from the front page. Making a link is, however, permissible from the "About Us" section. The "About Us" section is an area where you can give more information about your institution. To create content for this page, click on the "Administration" link in the horizontal navigation bar. Then click on "Edit the About Us," and "Create a customized 'About us' page." Then upload the first HTML file, which must be named index.html You may use several HTML files (as long as the first one is named index.html) and as many image files as you like. An example of the structure on your computer is shown below.
For examples of HTML code for the About Us section, please see "Examples of HTML code." Any event can be added to your institutional calendar. Click on the "Add" button (see below)
and then fill in the form (see below).
Click on the "Preview" button and the event will be displayed as it will appear on the site. Either click on "Edit" if you need to correct the description, or "Confirm" if it is correct. You may display images, web pages, publications, or files in your Institutional Digital Library. Only the administrator(s) may add material to the digital library. Go to the Institutional Administration page and click on "Edit Digital Library" link.
Click on the "Add a new collection" link.
Type in the name of the collection, a description, and select the type (files, images, publications, or web pages). Click on the "Create collection" button. It will create a screen for that collection where you can edit the title and description, delete the whole collection, or add material.
To add images to the collection, click on the "Edit contents" link.
Select the image to upload by clicking on the "Browse" button. Fill in the relevant information about the image. Click on the "Upload image and data" button at the bottom of the screen. Note: only the caption and copyright holder are required fields. All others are optional.
A screen will appear saying that the image has been added and it will display a list of images within the collection. You may add more images by clicking on "Add a new image," or edit or delete previously uploaded images.
The process is repeated for web, publication, or files collections.
Upload Bulk Materials to the Digital Library Images, files, and publications can be added one-at-a-time, but if you have a very large quantity that needs to be uploaded, you may want to consider doing a bulk upload through the ArchNet office. If so, please contact the ArchNet Administrator <archnet@mit.edu> to discuss your material. Images If you are uploading a large quantity of images, you will be sent an Microsoft Excel file called "ArchNet Images.xls." You will be asked to provide the following information for each image: Name of Collection Site Name Note: The images should be scanned and cropped according to standard ArchNet procedures: 72 dpi resolution and the largest dimension 640 pixels.) When complete, the Excel file should be emailed to ArchNet <archnet@mit.edu>. (Please make sure that all information and spelling is correct and doubled-checked before sending it.) The images can be put on a Zip disk or CD and mailed to the ArchNet office.
Publications If you are uploading a large quantity of publications (PDFs), you will be sent an Microsoft Excel file called "ArchNet Publications.xls." You will be asked to provide the following information for each file: Name of Collection Note: The publications should be in PDF format. When complete, the Excel file should be emailed to ArchNet <archnet@mit.edu>. (Please make sure that all information and spelling is correct and double-checked before sending it.) The PDF files can be put on a Zip disk or CD and mailed to the ArchNet office.
Files Files are usually non-JPG, non-GIF. non-PDF files, or non-HTML files such as video, CAD, high quality line drawings, spreadsheet, audio, etc. If you are uploading a large quantity of files of this type, you will be sent an Microsoft Excel file called "ArchNet Files.xls." You will be asked to provide the following information for each file: Name of Collection Note: When complete, the Excel file should be emailed to ArchNet <archnet@mit.edu>. (Please make sure that all information and spelling is correct and double-checked before sending it.) The files can be put on a Zip disk or CD and mailed to the ArchNet office.
Web Files For each "collection" put all the HTML and JPGs in a single folder. (Please make sure that all information and spelling is correct and links are double-checked before sending it.) The files can be put on a Zip disk or CD and mailed to the ArchNet office.
Creating "Courses and Syllabi" The structure of the Courses and Syllabi section is slightly different than the other. This section uses sub-directories which allows for easier management of files. For example, the directories on your computer should be structured like the following example...
And within each course sub-directory, are the HTML and image files. (See example below.)
Once the HTML, jpg, and gif files are complete, they can be uploaded to the site. Go to the Administration page and click on "Edit Courses and Syllabi." (See below.) Click on the "Add a syllabus" link. (See below.)
Type the name of the course in the "Web page title" box. Then select the first page of the syllabus (it must be called "index.html") by clicking on the Browse button. Click on the "Create" button. (See below.)
Once the index.html file has been uploaded, continue adding files by clicking on the "Add another file" link. (See below.) |
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Legal Notes
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